Video Services

Ordering Services

To request service, please submit the Video Services Event Request Form. A UTD NetID is required.

VIDEO SERVICES EVENT REQUESTS MUST BE RECEIVED AT LEAST SIX BUSINESS DAYS BEFORE THE EVENT DATE.

Video Services will make efforts to accommodate late requests, and they are evaluated on a case-by-case basis. Late event requests that are approved may be subject to a $30 late fee charge.

Our services require attention to detail. To ensure that your project is completed to your satisfaction, please maintain contact with the Video Services team. Our services are offered for an hourly fee to serve you as efficiently as possible.

Be advised:

• Submitting a request does not guarantee we can accommodate your event.
• Video Services is unable to accommodate off-campus events and projects.
• Video Services does not loan out equipment. Please use the Event Technology Request Form to request A/V equipment from Media Services.
• Requesting Video Services for your event does not reserve the event space. Please refer to the UT Dallas Event Planning Guide for more information on planning events.

Description of Services

Video Event Recording

Events we are able to accommodate include, but are not limited to: course lectures, seminars, and events hosted on campus.

Video Streaming

Events can be live-streamed to the Video Services YouTube channel, our Webcast page, or to a YouTube channel that you administer.

Captioning

If your event will require captioning for the hearing impaired to be displayed on the screen, indicate so on the Video Services Events Form and notify Media Services as well.

You must make arrangements for a captionist with the appropriate office:

• Student events – AccessAbility Resource Center (ARC): (972) 883-2098
• Staff/public events – Human Resources: (972) 883-2221

Video Projects

Video projects include digitization of analog materials and video projects not related to specific events. There is a service for this charge. Contact Video Services for an estimate. For any project, the client must provide assurance of adherence to copyright and privacy laws, rules, and regulations.

Costs and Fees

Estimates are available upon request.

On-site Video Specialist(s) Required

$30.00/hour – per video specialist – Two (2) hour minimum. Charge may include additional setup and breakdown time.

Options

• Single-camera (one video specialist)
• Multi-camera:
  • One “live” camera (one video specialist)
  • Two “live” cameras (two video specialists)
  • Two “live” cameras and one “locked down” camera (two video specialists)
  • Three “live” cameras (three video specialists)

Please allow for setup and breakdown in your budget. Single camera setup and breakdown take 30 minutes each.

Post-Production Fees (flat fee)

• Raw footage — No charge
• Archiving of streaming or edited video — No charge
• Basic editing:
  • $30 — basic cutting, titles, chapters, graphics
• Advanced editing:
  • $30 — slide integration
  • $30 — captioning (for hearing impaired)
  • $30 — merging multi-camera video
  • $30 — music integration
  • $30 — video integration

Consulting and Training

Video Services is also available to any university entity for consulting needs. Questions regarding the use of video cameras, editing, streaming, or encoding are always welcome. Video Services will also work with university entities to help them use department equipment more effectively. This service is free of charge, and as availability allows.

Technical Descriptions

Single Camera Production: One camera used to cover speakers and events. These productions may or may not be edited into a completed program. Scripted productions may also utilize a single camera to produce promotional or support videos that serve university or department needs. Scripted productions should be as complete as possible before production begins. One-week notice for requested shoots is optimal. All requests are handled on a first-come, first-served basis.

Multiple Camera Production: Two or more cameras used to cover events or studio productions. These productions are usually edited into a completed program. Events like commencement ceremonies are shot with multiple cameras. Multiple camera productions are typically larger scale productions with many crew members and a pre-planned format. At least two weeks notice is required for these requests. This allows time for site surveys, set design and obtaining required crew.

Video Post-Production (Editing): Editing services takes existing footage and combines it with music, graphics and special effects in a way that creates a purposeful finished product. Post-production may be done to footage shot by Video Services or footage brought in by clients. Time requirements are done case by case taking into account the scope of the edit request and other active projects.

Video Compression: Video compression takes existing video footage from tape or DVD and transforms it into any of a variety of file types. Compression is necessary if a video is required for embedding into a PowerPoint presentation or for posting on the web.

Streaming Archives: Video events that are streamed live may be archived on our server or on your own server.

Copyright and Privacy

UTD Video Services abides by US privacy and copyright laws, rules and regulations. Event coordinators must ensure that the subjects of the videotaping have agreed to be filmed and to have that tape duplicated and/or posted online, as indicated on the Video Services Events Form.

Video projects, such as duplication and digitization must also be accompanied by assurance of adherence to US privacy and copyright laws, rules, and regulations. Digitizing analog video (VHS) or audio (cassettes or LPs) to digital form (DVDs, CDs, or electronic files) is particularly tricky. If the requestor holds the copyright to the analog form – for example, a tape of an original lecture, video, or song – it is much easier for us to accommodate your request for duplication or digitization.

Fair Use is a concept that many educators use to justify the use or adaptation of materials whose copyright is held by others. Fair Use is however, specifically limited by federal guidelines. Please visit UT System Crash Course in Copyright to determine of your intended request of video services constitutes Fair Use. Video Services will review all projects and may determine that Fair Use is not warranted and may refuse projects. You will be notified immediately if this occurs.

For questions about copyright and privacy, please contact Video Services at media@utdallas.edu or (972) 883-4905.

Contact Us

Video Services can be contacted at (972) 883-4900 or media@utdallas.edu for all pre-event planning, event questions, copyright and privacy questions, and cost estimate requests.

Inquiries about video projects and equipment technical questions can be directed to Darrell Chambers.